Important Information Relating To Year 11 Students


March 2019

Dear Parent/Carer

Re: Important Information Relating to Year 11 Students

All students in Year 11 are now at a crucial stage of their compulsory schooling, as they begin final preparations for their GCSE examinations. The following information may help you to support them through the rigours and demands of the remaining weeks.


Examination sessions start at 9:00am and 1:00pm and will finish approximately 30 minutes later than published.

Attendance at all lessons for all students is a legal requirement, irrespective of whether they have been entered for GCSE examinations or not.

Regular attendance is very important if students are to have the best possible chance of success in the forthcoming exams. Please ensure that your son/daughter attends regularly and that the Academy is informed by letter if your son/daughter has a genuine reason for being absent. Students who do not attend examinations for which they have been entered will be charged the appropriate examination entrance fees unless a medical certificate is provided.

Due to the early finish of the Academy day it is possible, on some occasions, that any GCSE examinations that are 2 hours or over may not finish in time for students to catch the Academy buses. In this event, parents will have to arrange a contingency plan for students to get home.

Please note:

In the unlikely event of any student being found guilty of causing serious disruption to GCSE examination classes in the remaining vital weeks or involving themselves in unacceptable behaviour, he/she will not be permitted to sit their GCSE examinations at this centre.

Please be aware that to ensure no individual in this Academy jeopardizes any other student's exam success we will be using scanning devices to detect mobile phones, MP3 players, iPods, pagers, smart watches and other similar electronic devices. These items must not be brought into the Academy whether switched on or not. Possession of unauthorised electronic equipment is a breach of Examination Board rules and may result in disqualification from all examinations.

Important Dates


Year 11 will continue in Academy lessons until 3:15pm on Friday 24 May 2019, after which they can remain at home to study and attend only for examinations or for directed, compulsory revision sessions. If they have a directed revision session they must attend on time and in uniform. The full behaviour and uniform policy applies at all times for any visit to the Academy for examinations or revision.


13 May 2019 to 26 June 2019

Students must be present in full Academy uniform for all examinations for which they are entered. Extreme haircuts, colours and beards continue to be unacceptable on Academy premises throughout the examination period.

During the examinations students MUST attend in flat, black shoes to protect the Sports Hall floor. Shoes with pointed heels must be removed on entry.


22 August 2019

Available from the Academy between 9:00am and 12:00pm.


13 September 2019

On publication of the results, if your child wishes to appeal to an examination board for a review of the marking of a particular paper this must be done through the Academy Examinations Officer. The deadline for appeals is 13 September 2019.

The Academy is anxious to give your son/daughter the best possible chance of GCSE examination success. Please do not hesitate to contact Mrs E Taylor, Academy Examinations Officer or Mrs J Rogers, Sixth Form Examinations Officer, if you have any concerns or if you require any further information.

It is important that we know that you have received this information. May we ask, therefore, for a prompt return of the acknowledgement slip.

Yours faithfully

Mrs C Yates

Acknowledgement Slip Year 11 GCSE Examinations Information Letter

I acknowledge receipt of the Year 11 GCSE Examination Information letter.

Student Name: ..............................

House Group: ..............................

Signed: .............................. Parent / Carer

Date: .............................

Please return this reply slip to your child's House Tutor by Monday 25 March 2019.



During the examinations students MUST attend in flat shoes to protect the Sports Hall floor. Shoes with pointed heels must be removed on entry.

  • Morning examinations start at 9:00am.

Afternoon examinations start at 1:00pm.
Students should arrive at least 10 minutes before the start time.

  • If there is an incident, car breakdown etc, which means that a candidate will be late, please telephone the Academy on 01472 500 505 and ask for a message to be given to Mrs E Taylor (the Academy Examinations Officer) or Mrs J Rogers.
  • Full Academy uniform must be worn.
  • Black ink pen or biro only can be used. An HB pencil must be used when answering computer marked multiple choice papers. Candidates are responsible for providing their own writing implements, protractors, compasses, calculators etc.
  • No tippex. No red ink or gel pens. No boxes/bags/cases of pens etc. are allowed at the candidates' exam desks. No water bottles with labels.
  • No mobile phones, pagers, MP3 players, internet-enabled watches or other similar electronic devices should be brought into the examination room. Students who breach this rule could find themselves disqualified from all of their exams.
  • Your son/daughter has been given a candidate number on the Statement of Entry. Please help them to learn it.
  • Any illness that results in a candidate missing any part of any examination must be covered by note from a parent, and a medical note if available.
  • The Academy will be open from 9:00am to 12:00 noon for GCSE results on Thursday 22 August, when results will be handed to candidates or their parent/carer. Parents will require a letter of authorisation from the candidate to collect the results on their behalf. Results will not be issued to neighbours/friends etc.
  • If you know that you will be unavailable to collect the results slips, then please arrange for a stamped, addressed envelope (with your candidate number in the top left hand corner) to be given to Mrs E Taylor. Results will not be given out on the day by phone or e-mail.
  • The results issued in August are not official confirmation of achievement, that comes in the form of certificates which arrive in the Academy in late Autumn. These certificates may be vital for vocational and/or educational purposes.

In the past, some candidates have not collected their certificates for months, or even years, after the examinations. In future they will not be able to do so, as we are now required to destroy certificates after 12 months. Should your son or daughter require official confirmation of results, it will be necessary for them to apply separately to each Examination Board in order to receive uncollected certificates at a considerable cost.

To save you and your son or daughter inconvenience, time and money, we ask you to co-operate with us in a procedure that will ensure that all students receive their certificates directly from the Academy.

Certificates can be collected from the Academy Reception from December 2019 onwards. Those not collected will be destroyed.

  • Any appeals concerning centre-assessed marks must be lodged, in writing, with the Principal within 5 working days, and no later than Friday 26th April 2019 for all subjects except P.E., where the deadline is 29th March 2019, and Art where the deadline is 17th May 2019.
  • Any appeals concerning the results must be lodged with Mrs E Taylor by Friday 13 September 2019.

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Tollbar Academy Principal

Caroline L Yates
BA (Hons).

Tollbar MAT Chief Executive

David J Hampson